Registration

HOW TO REGISTER

Please click on the button below for online registration.

Online registration

 

REGISTRATIONS

REGISTRATION FEES
(tax included, if applicable)
By 15 November 2015 From 16 November  2015
to 15 January 2016
On site
Delegates € 500,00 € 600,00 € 650,00
Residents* and Fellows* € 250,00 € 280,00 € 300,00
Exhibitors € 200,00 € 220,00 € 240,00
Accompanying persons** € 180,00 € 200,00 € 220,00
Congress Dinner for Exhibitors, Accompanying persons, Residents and Fellows € 130,00 € 140,00 € 165,00
Second ISGS Glaucoma pre-congress Course for Residents and Fellows – Wednesday, 17 February 2016 *** € 50,00 € 60,00 € 70,00

* Application for the Resident/Fellow fee should be certified by a letter from the head of the department, stating that the applicant is an ophthalmology resident/fellow at the time of registration within 14 days from registration otherwise the regular fee will be applied. The letter is to be sent to the Organising Secretariat OIC – fax: +39 055 5035230 or e-mail: registration@icgs2016.org The fee for Residents and Fellows does not include the Congress Dinner.

** Accompanying person fee includes: Opening Ceremony, Welcome Reception and one half day city tour.

*** Due to limited space availability the participation to the pre-congress course will be confirmed on “first come first served” basis.

IMPORTANT: pre-registrations will be accepted until 15 January 2016. On site registrations will be possible from 18 February, starting from 7.30 till the end of the Congress.

Registration fees include

  • Access to Instructional Courses (not included in Exhibitors’ fees) and scientific sessions
  • Access to the technical exhibition
  • Congress kit including certificate of attendance (not included in Exhibitors’ fees) and name badge
  • Final programme and pen drive with abstracts
  • Working lunches and coffee breaks on 19 and 20 February
  • Opening Ceremony and Welcome Reception
  • Congress Dinner (not included in Exhibitors’ fees and in Residents’ and Fellows’ fees)

Registration is mandatory for participation in the scientific sessions and for all oral, video and poster presenters.

INSTRUCTION COURSES

Registration in the Instruction Courses is free of charge for participants registered in the Congress. Pre-registration is not required and attendance is possible while seats are available. Requests of participation will be accepted on the “first come first served” basis.
A detailed list of the Instruction Courses will follow soon.

GROUP REGISTRATIONS AND HOTEL RESERVATIONS

Agencies or companies in need for group reservations higher than 5 rooms follow a dedicated procedure by contacting the Organizing Secretariat OIC directly.

  • Group registrations are possible for companies or travel agencies wishing to register more than 5 delegates.
  • Registrations will not be accepted without work or home address and e-mail address of each delegate. The e-mail address of the sponsoring company will not be accepted.
  • It is not possible to register an accompanying person without a delegate.

How to make a Group Registration

In order to facilitate your group registration please download the “Group Registration Form” and the “Name list” and return all the documents duly filled in and signed, together with the proof of payment to the following E-mail: registration@icgs2016.org. The name list must be sent as an attachment by e-mail only (no fax).

To benefit from the early registration fees, the payment with the signed group form must be received before 15 November 2015.

Registration fees will be confirmed and accepted without final name list until 18 December 2015 if paid in full, according to the published registration deadlines. After 18 December 2015 the complete name list must be sent together with the group form and the payment advice.

Collective pick-up (by a representative of your company/travel agency)

The opportunity of picking up your delegates' congress documents prior the official opening will be offered in order to facilitate the pre-registration procedure. We strongly suggest you to contact the OIC Srl Registration Department 3-4 weeks before the Congress and schedule an appointment accordingly.

If no appointment has been made only individual pick-up (by the delegate) will be possible at the pre-registration desk after the official opening of the Congress. 

However the group pick-up will be allowed only to companies/agencies who have sent the complete mandatory data for each participant.

HOTEL RESERVATION

All requests for accommodation information or reservation should be addressed to:

Housing bureau:
OIC Way
O.I.C. Way srl
Viale G. Matteotti, 7
50121 Florence, Italy
Tel. +39 055 50351
Fax +39 5001912
registration@icgs2016.org

Hotel rooms can be reserved at reduced rates in Muscat through the official congress housing bureau O.I.C. Way

The indicated room/night rates and availabilities are only applicable for reservations made through O.I.C. Way, and received by 20 January 2016 at the latest. Participants may proceed with the on-line reservation system CLICKING HERE.

The full pre-payment is required.

Al Bustan Palace Hotel 5* (Meeting venue) Cost per room per night
Deluxe Single room € 375,00
Deluxe Double room € 403,00

The indicate rates are in Euro, per room per night and include breakfast, taxes and service.

The hotel reservations will be confirmed by return e-mail only upon receipt of the due total pre-payment. After the above mentioned deadline accommodation cannot be guaranteed although OIC Way will make every effort to meet the participants’ requests upon availability.

Agencies or companies in need for group reservations higher than 5 rooms follow a dedicated procedure by contacting the housing bureau O.I.C. Way.

ADDITIONAL ACCOMMODATIONS IN MUSCAT

For additional hotels and other less expensive kinds of accommodation in Muscat, please access to the below system available 24 hours a day. Secure payment process, instant confirmation of your reservation and descriptions, photos and maps will help you to choose the perfect hotel.

Venere

PAYMENT AND CANCELLATIONS

Terms of payment

Please note that your registration and/or hotel reservation cannot be processed without payment. Please submit your payment information together with the completed registration form. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

You can choose from the following payment methods:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
IT39S0616002801000010628C00
CRFiiT3F
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and ICGS2016 as reference on your payment so that we can identify you for confirmation

 

Cancellation and reinbursements for individuals

The below policy is valid for individual bookings only. For groups’ reservations of more than 5 attendees, a different policy will be applied.
Any change or cancellation in connection with registration fees, hotel accommodations and social events must be sent in writing to O.I.C. s.r.l., Fax +39 055 5035230, E-mail: registration@icgs2016.org

For registrations and social event the paid fees will be refunded as follows:

  • For cancellations received by 18 January 2016, the paid amount will be refunded with a deduction of 70% that will be invoiced as penalty.
  • No refund will be made for cancellations received after 18 January 2016.

For hotel accommodations the paid amounts will be refunded as follows:

  • For cancellations received by 18 December 2015: the paid amount will be refunded with a deduction of 70% that will be invoiced as penalty.
  • From 19 December 2015: no refund will be made for cancellations or last minute changes.
  • No-shows: 100% of the foreseen total amount will be withheld as penalty charge.
  • All approved refunds will be processed and issued after the Congress.
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